Reverse Retro Adjustments

This window allows the reversal of any adjustments generated through the Retrospective Time processes.

Prerequisites

  • Retro Time has to be in Use via Activity ID T000194 Retrospective Time.
  • Retro Adjustments should be created through:

    (a) Time Editor by navigating back to a Retrospective period, changing an entry, saving, then clicking on the Create Adjustments button; or

    (b) Running the Pay Period Recalculation with Retro ticked in 'P' mode over a period where changes have been made retrospectively.

Rules and Guidelines

  • On the Header, the Reverse ALL Adjustments button does not reverse any entries with a status of Posted or Reversed. This only reverses records in status Blank.

  • You will only be able to search for employees within your Security Profile. If there is a MULTI record and you do not have access to every employee in that MULTI record, then you will not see the MULTI at all. You will have to go to someone with a Security Profile who has access to everyone within the MULTI should there be a need to amend the entries, or be provided with a Security Profile which covers all employees in the MULTI.

  • When the system determines that there are no retro changes upon navigating to Time Editor, pulling back a Retro Period and clicking the Create Adjustments button, you will now be presented with a message advising that No Retro Adjustments changes are detected.

Field Information

This displays the employee ID Number for changes made using Time Editor window or '*MULTI' for changes made using the Pay Period Recalculation screen.

This displays the employee name for changes made using the Time Editor window.

This displays the login user name.

This displays the date changes were made.

This displays the time changes were made.

'Time Editor' will be displayed in this field when the change was made using the Time Editor window or 'Pay Period Recalculation' for changes made using the Pay Period Recalculation screen.

This is the unique number given to Retro Time Adjustment created by the Pay Period Recalculation (with Retro ticked), or the Time Editor screen (when a change is made to a Retrospective Period and the Create Adjustments button is clicked or via the Pay Period Realignment functionality).

 

This displays the login user name.

This displays the date changes were made.

This displays the time changes were made.

'Time Editor' will be displayed in this field when the change was made using the Time Editor window or 'Pay Period Recalculation' for changes made using the Pay Period Recalculation screen.

This displays the start and end date of a pay period.

When more than one pay period has been used, the start date from the first pay period and the end date from the last pay period are displayed.

Code Description
Blank This is unprocessed which means that the Retro Adjustments are not posted nor are they reversed. They are awaiting to be Posted or Reversed.
P or Posted

Retro Adjustments have been Posted, including when all MULTI records are posted.
R or Reversed Retro Adjustments have been Reversed and not Posted. This includes All MULTI records that are Reversed.
X This is for MULTI records where some entries are Posted while some are Reversed.

 

Clicking on this button will reverse all of the adjustments for any employees.

The following message is displayed when the button is clicked: "This will Reverse the Retro transactions for all the employees listed. Do you want to proceed?"

Please note that this should not be used if there are no adjustments to the process.

 

Once you have drilled down, you can view the relevant Time Editor and Allowances records and click on Reverse Adjustment button which will reverse all entries from the drilldown.

There is no opportunity to reverse individual days in this screen.

This displays the start and end date of a pay period.

When more than one pay period has been used, the start date from the first pay period and the end date from the last pay period are displayed.

This button reverses all of the adjustments for the selected employee only.

The following message is displayed when the button is clicked: "This will Reverse the Retro transactions for this employee. Do you want to proceed?"

Please note that this should not be used if there are no adjustments to the process.

This browselist contains the data from Time Editor that can be individually reversed by selecting the line and clicking the Reverse Adjustment button.

This displays the actual day the date falls on.

This displays the date.

This displays the start time and end time for the corresponding record.

This displays the number of worked hours.

This indicates the Daily Rule code.

Code Description
Blank This is unprocessed which means that the Retro Adjustments are not posted nor are they reversed. They are awaiting to be Posted or Reversed.
P or Posted

Retro Adjustments have been Posted, including when all MULTI records are posted.
R or Reversed Retro Adjustments have been Reversed and not Posted. This includes All MULTI records that are Reversed.

 

Here are the adjustment types:

Code Description
Retro Original This is the entry prior to current change.
Retro Reversal This is the reversal entry of the original entry.
Retro New This is the newly calculated entry.

 

 

This browselist contains the data from Allowances that can be individually reversed by selecting the line and clicking the Reverse Adjustment button.

This displays the date in yyyymmdd numeric format.

This is the dollar value of the corresponding allowance.

This is a Monetary Adjustment Time Code with Payroll type of A/D (for Allowances).

This is the description of the Time Code.

Code Description
Blank This is unprocessed which means that the Retro Adjustments are not posted nor are they reversed. They are awaiting to be Posted or Reversed.
P or Posted

Retro Adjustments have been Posted, including when all MULTI records are posted.
R or Reversed Retro Adjustments have been Reversed and not Posted. This includes All MULTI records that are Reversed.

 

Here are the adjustment types:

Code Description
Retro Original This is the entry prior to current change.
Retro Reversal This is the reversal entry of the original entry.
Retro New This is the newly calculated entry.